Vaccinations
By Richard Hall | Posted: Wednesday October 27, 2021
Following on from the Public Health Order regarding vaccinations, it is now a requirement of our school to collect and store student vaccination records. This has been mandated by the Ministry of Health and supported by the Ministry of Education.
In support of this, I have provided information from the Ministry of Education. It is our intention to collect this information during form times, starting next week. We request that your son has his vaccination card, or other form of vaccination proof available.
Why are we collecting your personal information?
Under the Covid-19 Public Health Response (Vaccinations) Order 2021 (the Order) secondary schools are required to maintain an up-to-date register with the vaccine status of all eligible students.
How we will use your personal information?
Your vaccination status information will enable us to know the vaccination status of all eligible students to ensure we are complying with the Order, and in the case of an outbreak, respond accordingly.
What personal information will be collected?
We will be collecting the following personal information:
Vaccination status
- Partially vaccinated (Date of Dose 1)
- Fully vaccinated (Date of Dose 2)
- Exempt (Date of Exemption)
- No Information Provided (Date of No Information Provided)
- Vaccination Status Unknown
Where no information is provided your record in the Vaccine Register will note that no information has been provided.
How will we collect your personal information?
We will collect your personal information directly from the student (or your parent/caregiver where appropriate).
How will we keep your personal information safe?
It is important that we keep your vaccination information safe and secure. We maintain a secure environment for the protection of all personal information we hold and use appropriate security safeguards to protect information from loss, unauthorised access, use, or disclosure.
Only authorised staff will have access to the Vaccination Register, and access to the information in the Vaccination Register will only be for authorised purposes.
Sharing of your personal information
We will not share your personal information unless we are required or authorised to do so by law.
In the situation of an outbreak, we may share your personal information with a Public Health Authority for the purposes of planning and implementing appropriate public health responses. Where possible we will only disclose aggregate level information.
We may disclose aggregate level information to the Ministry of Health and the Ministry of Education to assist those agencies monitor and plan covid 19 responses. You will not be identified in any disclosure of information to these agencies.
How long will we keep your personal information?
We will not keep your information for longer than is required for the purposes stated above.
Your rights under the Privacy Act 2020
Under the Privacy Act, you have the right to request a copy of, and correction to, any personal information held by us. You can do this by emailing [email protected] or calling 03 474 3042.
Regards
Richard Hall
Rector
